Privacy Notice

We only collect personal information where this is necessary to carry out our functions. You do not have to provide your personal information to us. However, we may not be able to effectively provide you with services or carry out our functions if you do not provide us with the information we need.

We may collect personal information about you either directly from you or from third parties such as contractors, service providers and suppliers who are acting for or on behalf of us, in accordance with the Privacy Act and Health Information Privacy Code 2020.

We may generate additional personal information about you when we carry out our functions e.g. we may note a phone call with you in our systems.

We will only use and share your personal information for the purposes it was collected or generated, or directly related purposes. This may include to:

• provide you with services and products;
• seek and receive donations from you;
• engage you as a volunteer;
• engage with you at our community events;
• respond to communications from you, including feedback or opinions;
• process your application for employment with us;
• invoice you and collect money that you owe us;
• undertake research or statistical analysis (on an anonymised basis);
• comply with health and safety policies (when you visit our premises);
• use it for any other purpose authorised by you; and
• use it for our own internal business purposes including record keeping, reporting and improving/enhancing our services, activities and systems.

We will keep your personal information for as long as we need it for these purposes, or to meet other legal requirements.

You can ask us for access to, or correction of your personal information at any time.

Please notify us of any changes to your personal information as soon as possible so we can ensure your personal information is accurate and current.

Contact our Privacy Officer:

• email: website@cancer.org.nz
• phone: 04 918 8800
• post: Cancer Society of New Zealand, PO Box 651, Wellington 6140.

We share personal information when it is necessary or desirable to do so, such as with our contractors and information system technology vendors.

By “clients” we mean any cancer patients and their families and whānau that we assist.

Collection
Besides collecting information directly from you, we can also obtain personal information about you from other health professionals in the following situations:

• where you have authorised us to do so.
• In other circumstances, where it is allowed under the Health Information Privacy Code 2020.

Use
Your personal information will only be used by us:

• to provide our services to you and your family or whānau;
• for our own internal business purposes including record keeping, reporting and improving/enhancing our services, activities and systems
• to advocate for you where you have requested that we do this
• to provide you with ongoing information about support groups, webinars, events happening in your community, articles of interest, and opportunities to share your story.

Sharing
We may share information with other health professionals involved in your care to facilitate the best possible care for you.

Storage
Your personal information is stored in dedicated Client Management Systems.

Only those staff members who need access to your personal information to provide our services and administrative support staff have access to these systems.

Collection
Besides collecting information directly from you, we can also obtain personal information about you from service providers such as volunteer centres, if you have authorised them to share this with us.

Use
Your personal information will only be used by us to:

• engage with you as a volunteer, including to respond to your enquiries, communicate with you, and provide you with information that you have requested;
• provide you with other information (including about the work of the Cancer Society and other opportunities to contribute through events and fundraising campaigns) where you have explicitly agreed to receive such information; and
• inform our own internal business purposes including record keeping, reporting and improving and enhancing our services, activities and systems.

Storage
Your personal information is stored in a dedicated Volunteer Management System.

Only staff who need access to your personal information to engage with you as a volunteer and administrative support staff have access to this system.

Collection
Besides collecting information directly from you, we can also obtain personal information from third parties such as fundraising providers or data aggregators where you have authorised them to do so.

Use
Your personal information will only be used by us to:

• engage with you as a prospect or current donor including to respond to your enquiries, communicate with you, and provide you with information that you have requested;

• provide you with other information (including about the work of the Cancer Society and other opportunities to contribute through volunteering, events and fundraising campaigns). We will provide this to you by mail or phone unless you have explicitly requested to opt out of such forms of communication by mail or phone. We will send you emails or text messages if you have explicitly agreed to this.

• improve and enhance your experience as our donor; and

• inform our own internal business purposes including record keeping, reporting and improving and enhancing our fundraising, services, activities and systems.

Storage
Your personal information is stored in dedicated Fundraising Management Systems.

Only staff who require access to your personal information to provide our services and administrative support staff have access to these systems.

You may browse and access information contained within this website without providing personal information.

Collection
In addition to the information collected about your use of our website (see below), we collect personal information submitted by you through forms on our website including when you are:

• contacting us using the contact form;
• donating to us using our donation form (for more information on Donors see above); and
• signing up to our newsletters.

Google Analytics and cookies
We collect statistical information about your visit to our websites to help us improve it via third party tools such as Google Analytics.

Through those tools, we may collect the following:

• your IP address
• search terms you used
• pages you accessed on the website and the links you clicked on
• date and time you visited the website
• referring website (if any) through which you clicked through to our website
• your operating system (e.g. Windows XP, Mac OSX)
• type of web browser you use (e.g. Internet Explorer, Mozilla Firefox)
• other incidental matters such as screen resolution and the language setting of your browser.

No effort is made by us to identify individual visitors.

You may opt-out from having Google Analytics collect your information by disabling cookies in your browser, or by installing the Google Analytics Opt-out browser add-on.

Use
We will use the information collected via these analytics tools to:

• understand how our website is being used;
• gain insights about how we can improve the functionality and user experience of our website; and
• understand browsing behaviour to give you a better experience whilst visiting our sites.

Our other websites have their own privacy notices that provide more detail about what we collect, how we use, share and store your personal information.

We collect the personal information of the employees of a business or organisation and its subcontractors during our day to day business interactions. This includes name, contact details, role any other personal information disclosed during the relationship, and may on occasion include professional details such as work history and qualifications.

We use it to maintain a business to business relationship and obtain the benefit of our business agreement or arrangement.

From time-to-time we conduct surveys, undertake polls and run petition campaigns. At the time we issue the survey, poll or petition we provide collection privacy notices that provide more detail about what we collect, how we use, share and store your personal information.

We collect personal information about attendees of our events and talks to communicate with and update the attendees on the event, maintain a record of who attended and for the health and safety purposes.

This notice was last updated in March 2021. [update date on website]